VP Social

Bethune College Council is currently seeking a responsible student to hold the position of Vice-President Social during the coming year.

Responsibilities Include:

  • Complies with Article V #1, 2, 6 of the BCC Constitution (Feb 28, 2017).
  • Assists in the creation and maintenance of a vibrant social life within and at the service of the Community
  • Oversees the planning and implementation of monthly social programs for the Bethune Community;
  • Submits a list of all events for the fall and winter no later than June 30th
  • Enlists the assistance of the Digital Media Assistant to create the advertising flyer and poster templates in the Summer term.
  • Plans and implements Frost Week (mid-January) with the assistance of the Social Committee.  Presents detailed plans and cost estimates to council for approval by mid-November.
  • Plans and implements the year-end formal and any other formals the Bethune College Council approves. Organizes and presents to Council an outline of the details of the year-end event, and estimated costs, by the first BCC meeting in January.
  • Uses the Event Planner Checklist for all events in order to comply with the timelines associated with budget proposal and approval, space booking, event advertising, sales/registrations.
  • Works with the Digital Media Assistant to make sure that all events are promoted in a timely (prior to the start of sales) and effective manner (including proofreading of all promotions.)
  • Builds strong professional relationships with BCC affiliates
  • Chairs bi-weekly meetings of the Social Committee during the Summer semester and monthly during fall and winter.
  • Attends weekly Executive Committee meetings during the SU and FW semesters starting the week of May 1.
  • Keeps a full set of records in proper order; records all business contacts in the BCC Business Contact Log-Book and maintains a spreadsheet of all programming costs and revenues from events.
  • Ensures to run one (1) event per year in conjunction with Bethune Residence

Key Characteristics:

  • Warm & engaging personality
  • A professional demeanour and image to prove compatible with Bethune College Council
  • Independent and self-motivated, while flexible and adaptable to working with a team
  • Attention to detail
  • Ability to multi-task and respond to priorities
  • Excellent teambuilding and management skills
  • Excellent and proven organizational skills as well as excellent written and verbal skills

Qualifications/Requirements:

  • Ability to work proficiently with budgets
  • Attend all BCC meetings outside the required office hours
  • Be available to work a minimum of 5 office hours per week between 9 AM to 5 PM throughout the fall and winter terms
  • Must attend a Basic Peer Leader training session to work in this position.
  • Submit a final report including all event details as well as recommendations for the following year.

Interested applicants must submit a completed application package which includes:

  • A resume
  • A brief outline of why you are interested and qualified for the position
  • 2 reference letters verifying the applicant’s qualifications.
  • A list of ideas for events with detailed descriptions and price quotes attached for each. These ideas will be presented at the time of the interview