Bethune College Council is currently seeking a highly responsible and driven Chief Returning Officer to be in charge of the voting process for the Fall and Spring elections.

Responsibilities Include:

  • The Chief Returning Officer, hereby referred to as the CRO, shall be in charge of the online voting process;
  • Be in charge of all matters pertaining to the holding of BCC elections (e-Vote or by ballot), By-elections, or referenda, including the checking of the Voters List (Community Regular Members) from the Master's Office; the receiving and certification of nominations; the posting of notices; the establishing of polls; the counting of ballots; the declaration of spoiled ballots; the declaration of successful candidates and all results; the declaration of successful referenda questions; the making of all such results known both to the outgoing Council and to the Community. He/she will be responsible for contacting e-Vote to set up the elections, getting the votes and providing York with the newly elected members. He/she shall also arrange for All-Candidates, public meeting for the Community after the closing of nominations and in the campaign week (except where a post/posts is/are filled by acclamation);
  • Conduct the elections, By-elections, or referenda on days established by the Constitution, or by motion of the BCC;
  • Have his/her own vote counted only in the case of a tie and with respect to each such office; Otherwise maintain complete impartiality; he/she may take any complaints or charges of undue pressure or influence before the BCC for investigation and resolution;
  • Have final authority to enforce all electoral regulations; or decide matters of contention or to take them before the BCC for resolution; he/she may disallow nominations or force the withdrawal of any candidate for documented just cause, and such a rejected person may appeal to the BCC for re-consideration prior to the election concerned; Be eligible to run for office in the BCC elections or By-elections only if written notice of his/her resignation is given to the BCC President at least three days prior to the closing of all nominations for such elections or By-elections; Be replaced, in the event of his/her resignation by such deputy as is designated by the outgoing or present Council;
  • Will have a meeting with all nominees before the start of the Campaign Period to determine their eligibility and commitment to run for office;
  • Receive a salary or honorarium for the performance of their duties, in the amount set and agreed upon in a regular meeting of the BCC.
  • Once the voting period has concluded just prior to the votes being counted the CRO shall cast his/her vote. This vote shall be concealed and locked away under the watch of the Master of Bethune College and only be revealed in the case of a tie will it be used to break the tie.

Key Characteristics:

  • Warm & engaging personality
  • A professional demeanour and image to prove compatible with Bethune College Council
  • Independent, self-motivated, and organized, while flexible and adaptable to working on a team
  • Attention to detail
  • Ability to multi-task and respond to priorities
  • Excellent oral and written communication skills


  • Must be enrolled in at least 18 credits (a minimum of 9 in the Fall and 9 in the Winter terms), and maintain this status throughout the academic year.
  • Proficient use of MS Office (mainly Excel)
  • Has experience and understands the rules and responsibilities attached to voting.
  • Previous experience is preferred.
  • Must attend a Basic Peer Leader training session to work in this position.

Interested applicants must submit a completed application package which includes:

  • A resume
  • A brief outline of why you are interested and qualified for the position.
  • 2 reference letters verifying the applicant’s qualifications