Orientation Chair

Bethune College Council is currently seeking a highly responsible and driven Orientation Chair to help in the planning and execution of this year's Dragon Week.

Job Duties:

  • Complies with Article V #1 and #16 in the BCC Constitution.
  • Plans and executes  Bethune’s Social Orientation Week under the supervision of the Orientation Committee
  • Builds strong professional relationships with all BCC affiliates
  • Submits initial plans with budget estimates to Council for approval by May 14.
  • Submits weekly budget updates (after approval of the initial budget) with full details to the President and VP Finance starting May 21.
  • Contacts vendors and negotiates contracts in conjunction with the BCC President and VP Finance and with the approval of Council.
  • All swag orders and orientation contracts with both internal departments as well as external companies shall be finalized and signed off with the departments/companies by June 30.
  • Hires, trains and supervises bosses, frosh leaders and other orientation support as needed with support from the Orientation Committee.
  • Conducts two mandatory training sessions for the above volunteers (mid July and late August) which are in addition to the mandatory University training session for orientation staff and volunteers in late August.
  • Meets weekly with the Orientation Committee of Bethune College Council starting the week of May 14.
  • Attends all Bethune College Council meetings to give a progress report on the status of orientation plans and budget.
  • Works with the Bethune Masters’ Office and SCLD with any obligations and requirements that they may need
  • Submits a final detailed report (including event details as well as financial information) along with recommendations by the end of September.

Key Characteristics:

  • Warm & engaging personality
  • A professional demeanour and image to prove compatible with Bethune College Council
  • Independent, self-motivated, and organized, while flexible and adaptable to working on a team
  • Proven attention to detail
  • Proven ability to multi-task and respond to priorities
  • Proven excellent teambuilding and management skills
  • Adept oral and written communication skills

Qualifications/Requirements:

  • Must meet all criteria for the CLAY program (sfs.yorku.ca/employment/clay)
    • Undergraduate student enrolled in a degree program; Canadian citizen, permanent resident or protected person; Demonstrate financial need; Demonstrate satisfactory academic progress (i.e. you are not on academic warning/probation); Have not defaulted on previous student loans or other government bursary programs.
    • Fall/winter session (September to April): full-time in both the fall and winter terms, that is, at least 60 percent of a full course load (at least nine credits) in each term or at least 40 percent (at least six credits) in each term for students with a permanent disability.
    • Summer session (May to August): student must be registered full-time in at least 60 percent of a full course load (or 40 percent of a full course load, for students with a permanent disability) or registered as a full-time student in the preceding winter term and returning to full-time studies in the following fall term.
  • Proficient use of MS Office (mainly Excel)
  • Ability to work with financial documentation. Has experience and understands the rules and responsibilities attached to record keeping and receipt keeping.
  • Attends internal and external meetings outside the required office hours (off/on campus)
  • Be available to attend all YODA/SCLD meetings on Thursdays 9am-5pm (May 1-Sept 8)
  • Be available for a YODA training retreat at the end of April/early May
  • Works in Bethune College between 8:30 AM to 4:30 PM throughout the summer term
  • Be available on campus on a full-time basis mid-August until the last day of Orientation activities.
  • Have previously participated in Bethune Social Orientation week as a leader, boss, or o-chair. Preference will be given to former O-Chairs and Bosses.
  • Have previous experience in social programming and outstanding organizational skills
  • Must attend a Basic Peer Leader training session to work in this position.

Interested applicants must submit a completed application package which includes:

  • A resume
  • A brief outline of why you are interested and qualified for the position.
  • 2 reference letters verifying the applicant’s qualifications
  • A letter of interest outlining why you are interested and suited for the position
  • A mock up of a Frosh Week including all event details and budget.

NOTE: You may apply either by yourself or with a partner. If you apply with a partner you will be interviewed together.

NOTE:  If you qualify, you will be asked to attend an Interview and Presentation of Mock Up which will be held during the week of April 3.